Job Summary

Provides operational and programmatic support by ensuring the fiscal health and strength of the organization.  Oversees and participates extensively in the financial management of all grants received by The Fund. The Finance and Grants Administrator is responsible for all fiscal reporting to various funding sources. Ensures that funds are spent in accordance with appropriate regulations. Works closely with the President/CEO and grantee (The School District of Philadelphia).   

Essential Functions

Payroll posting and check cutting.

Forecasts cash flow and available funds for investment, grant-making and ongoing operational needs.

Leads the development and ongoing monitoring of the annual administrative, programmatic and grants budgets in close collaboration with the President/CEO.

Lead the development and maintenance of effective and efficient reporting processes and tools that empower management to make informed business decisions.

Engages in ongoing cost reduction strategies.

Partners with staff in the development and monitoring of proposals.

Works with Development staff to streamline and maintain a single, accurate institutional database of gifts, grants, contracts, and cooperative agreements.

Maintains a documented system of accounting policies and procedures.

Manages outsourced accounting functions, including auditing partners.

Provides staff with spending updates and related reports and evaluative materials in comparison with the budget and program performance as requested.

Maintains the Chart of Accounts for all grant accounts.

Prepares and enters accounts payable and monitors related receivables.

Assists School District of Philadelphia with accounts receivable issues, and other grant management fiscal responsibilities.

Reviews and communicates award expiration dates, altered timeframes, milestones, and major changes in budgets to appropriate staff.

Communicate professionally and in a timely fashion with donors and partners to ensure effective grant management and advancement of program implementation.

Regularly monitors and documents grant expenditures and grant funded activity to ensure compliance with regulations and specific terms and conditions of multiple grant awards.

Performs and/or oversees fiscal tasks necessary to achieve the organization’s mission.

Develops, implements and trains staff in the proper application of time-keeping, data collection and management, and programmatic reporting policies; monitors the application of these policies.

Serves as an institutional resource on grant compliance, participates in the review of new funding opportunities, and provide critical feedback on institutional eligibility and risk.


Conducts internal compliance audits on funded projects.

Attends board, donor, and other meetings as required.


Minimum Requirements

Bachelor’s degree from an accredited college or university in accounting, business, public administration or a related field.

Five years of full-time, paid, professional experience in accounting which has involved managing budgets, monitoring grant funded activities, documenting expenditures and preparing fiscal reports for non-profit institutions.

Knowledge, Skills and Abilities

Demonstrated knowledge of:

○    the principles, practices and procedures of accounting as promulgated by the

    Government Accounting Standards and Board (GASB).

○     federal and state laws, guidelines and regulations governing the management of grants.

○    the principles, practices, and methods of financial management.

○    Microsoft Office applications, including Excel.


Ability to:    

○    work with mathematical concepts, including accounting, budgeting, and multi-fund cost allocation.

○  work as part of a team  and establish and maintain working relationships

○    utilize automated databases/donor tracking systems.

○    plan and develop procedures to document financial transactions.

○    prepare, understand and interpret budgets.

○    meet deadlines and to handle multiple tasks.

○    define problems, collect data, establish facts and draw valid conclusions.

○    use a personal computer.

○    communicate effectively, both orally and in writing.


The essential elements for this work are: ability to work well in teams and use informal authority to accomplish goals, belief in the vision that all children deserve a quality education, willingness to learn and explore, expertise to accomplish the work and tenacity to stick with it until you get results. If you share this passion, we want to hear from you. Tell us what excites you about this opportunity and why you are right for it.


The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

To apply, please email a copy of your resume to: by September 29, 2017. No telephone calls, please.

The Fund for The School District of Philadelphia is an equal opportunity employer.